ZIP-C Resources

Please note this resource list is incomplete. If the text of the resource is black instead of blue, it is not yet available. 

General Resources

Resource
Format
Description
ZIP Coalition Toolkit
PDF
The ZIP-IN Coalition Toolkit contains an overview of the coalition, its structure, and how to build coalition structure and capacity.
ZIP-IN Communications Strategy
PDF
Suggested communications strategies for the overall ZIP-IN initiative as well as regional ZIP coalitions.
ZIP-IN Overview for Coalitions
PPT
A basic PowerPoint presentation for ZIP Coalitions that provides an overview and history of the ZIP-IN Plan.
ZIP Logo
PNG
The ZIP-IN Logo in high resolution.
ZIP-IN Indiana’s Plan Logo
PNG
The ZIP-IN Logo with the message ‘Indiana’s Plan to End HIV and Hepatitis C' in high resolution.
ZIP-IN Collaborating Logo
JPEG
ZIP-IN Logo with the message 'Collaborating to End HIV and Hepatitis C in Indiana' in high resolution.

Leadership & Governance

Resource
Recommended Frequency
Format
Description
Annual Report Template (Required)
Annually
Word
A template to report progress toward the goals/objectives of the closing year and present goals/objectives for the new year.
Sample Mission Statements
N/A
Word
Examples of purpose/mission statements to help ZIP Coalitions develop their own, if desired.
Meeting Agenda Template
Per Meeting
Word
A template to assist in the planning and facilitation of quarterly meetings.
Meeting Summary Template
Per Meeting
Word
A template to provide a record of discussion topics during quarterly meetings.
Quarterly Report Template (Required)
Quarterly
Word
A template to capture updates on activities, accomplishments, challenges, and needs.
Membership Management Tools
Monthly Updates
Excel
Contains contact information and other details for ZIP Coalition members, tracks attendance at quarterly meetings, and populates a dashboard of member engagement.

Data Collection & Reporting

Resource
Recommended Frequency
Format
Description
Data Review Guide
Quarterly
Word
A guide to review regional data available on the Regional Dashboard and Agency Scorecards.
Regional Dashboard
Quarterly
TBD
Contains a birds-eye view of statistics and outcomes at the regional level, so stakeholders will be able to identify regional priorities and discuss agency roles and effectiveness in addressing these priorities.
Agency Scorecard
Quarterly
TBD
Contains data designed to help organizations track, analyze, and utilize data for improved program implementation.

Collaboration and Integration

Resource
Recommended Frequency
Format
Description
Environmental Scan Process
Annually
Word
A tool to assist in creating an Environmental Scan.
Action Commitment Form Template
As needed
Word
A template to keep accountability of commitment, goals, and priorities as needed.
Annual Planning Calendar Template
Annually / Ongoing
Excel
A template that provides a high-level view of Coalition activities, external events, other important dates and deadlines.
Coalition Workplan Template
Annually / Ongoing
Excel
A template to assist in planning and monitoring coalition activities.
Partner Engagement and Alignment Tool
Annually
Word
A tool to assist in identifying strengths and gaps in representation and engagement among coalition members.
Environmental Scan
Annually
PDF
A tool to assist in identifying existing resources in the surrounding community, gaps in resources, and unmet needs among populations for planning and assessment purposes.
Response Plan Template
As needed
Word
A tool to guide the development of a regional response plan for potential outbreaks. Resources for a response plan can be found here: https://www.cdc.gov/hiv/programresources/guidance/cluster-outbreak/index.html
Communication Plan Template
Annually / Ongoing
Excel
A template to help establish communication norms and expectations to help maintain momentum, shared accountability, and coalition-building across the state.


Sustainable Funding

Resource
Recommended Frequency
Format
Description
Budget Report
Ongoing
Excel
A budgeting template from The Health Foundation of Greater Indianapolis.
Fundraising Plan
Annually/As Needed
TBD
Contains templates and tools to assist in funding searches, resource development planning, and requesting or applying for funding.
Funding Search Template
Ongoing
Excel
A template to assist in collecting and organizing key information about potential funding sources.